Hiring: Service Billing Administrator Company: Mid-Ohio Air Conditioning, LLC Location: Columbus, OH Job Posted Time: 2026-09-12 11:13:55 Employment Type: Full-time / On-site Target Skills & Keywords : Microsoft Excel, NetSuite, Revenue Cycle Management About the job Required Skills: •Service Billing Administrator Department Service •Reports To Operations Manager Direct Reports •FLSA Status Non-Exempt Position Type Full-Time, On-Site •1711 Arlingate Ln, Columbus, OH Revision Date September 1, 2026 (v202609010848) •Mid-Ohio Air Conditioning (MOAC) is a commercial and industrial HVAC contractor serving central Ohio. The Service Division supports a large base of preventive maintenance, repair, and quoted-project customers through field technicians, dispatch, sales, and office coordination. •Success in this role means work gets billed fast and right the first time, nothing completed sits unbilled, every PM agreement is entered and billed on its contractual schedule, equipment records match what is actually on site, and no agreement reaches its expiration date without a documented renewal conversation. •Own the Service invoice queue end to end; issue invoices for all verified, completed T&M work orders within seven calendar days of the last date of labor. This is know as Days to Bill (DTB). •Confirm each work order is billing-ready before invoicing: technician notes, labor hours, material and equipment costs, received purchase orders, and required documentation (DST, XOi, startup and inspection reports) are complete and attached. Qualifications: •High school diploma or equivalent; associate degree in business administration, accounting, or a related field preferred. •Two or more years of billing, invoicing, contract administration, or service-office administrative experience — preferably with a service-based or trade contractor. •Solid functional working knowledge of time-and-material billing, service agreement billing, and progress or partial billing practices. •Strong proficiency in Microsoft Excel, including lookup and text functions and formula-driven trackers. •Proficiency with Microsoft Word, Outlook, Teams, and general office technology. •High attention to detail and accuracy in documentation, data entry, and financial records. •Excellent written and verbal communication, with the confidence to follow up persistently with customers until an item is closed. •Demonstrated ability to manage a high volume of concurrent deadlines and consistently meet them. •Demonstrated capacity to pass pre-employment background screening and drug testing. •Operational familiarity with commercial HVAC service operations, preventive maintenance agreements, and service ticket workflows. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!