Hiring: Senior Administrative Assistant Company: Rosendin Location: San Jose, CA Job Posted Time: 2026-09-10 14:25:28 Employment Type: Contract Target Skills & Keywords : Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Pest, Salesforce About the job Experience: •5 years of progressive experience in administrative support, office management, or operations support roles, preferably within the construction or related industries. •2 year) in Business Administration or a related field, or equivalent experience, is preferred. Required Skills: •Manage complex calendars, scheduling meetings, and coordinating conference registrations for multiple operational leaders. •Arrange detailed travel plans, prepare expense reports, and process confidential information with discretion. •Serve as a primary point of contact for leadership communications, routing inquiries and coordinating follow-up on action items. •Plan, organize, and execute a range of regional events, including cascade meetings, holiday parties, galas, summer picnics, intern events, and awards dinners, managing all logistics, budgets, communications, and registrations. •Oversee comprehensive office administration, including managing shipping, mail distribution, postage systems, office and kitchen supplies, business cards, badges, seating charts, furniture requests, and onboarding support. •Coordinate facilities maintenance and repairs, managing vendor relationships for services such as janitorial, HVAC, plumbing, pest control, landscaping, fire/life safety systems, locks, roof repairs, printers, elevators, coffee service, water filtration, EV chargers, lighting, and phone systems. •Generate purchase orders, approve invoices, process expense reports, and maintain organized financial and operational records. •Support project-related administrative tasks, including managing Salesforce project numbers, generating reports, assisting with presentations, spreadsheets, and various special projects as assigned. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!