Hiring: Section Staff Assistant Company: NASA Jet Propulsion Laboratory Location: Pasadena, CA Job Posted Time: 2026-09-10 10:29:23 Employment Type: Full-time / Remote About the job Experience: •Extensive knowledge of JPL/ESD policies, procedures, and administrative practices. •Previous Staff Assistant experience in a technical section or engineering office environment. •Knowledge of JPL domestic and foreign travel policies and procedures. •Operational familiarity with Microsoft Project, Access, Visio, SharePoint, Photoshop, and Publisher. •General knowledge of JPL facilities, safety, property, and related administrative policies and procedures. Required Skills: •Provide administrative and office operations support to the Section Management team and multiple technical groups within the section. •Manage multiple assignments simultaneously while maintaining accuracy, professionalism, patience, and composure in a dynamic environment with frequent interruptions and changing priorities. •Prepare and process domestic and foreign travel, generate travel-related reports, process affiliate badge requests for domestic and foreign visitors, and provide visitor escort support as required. •Process P-Card purchases, requisitions, and iProcurement orders, including the procurement of office supplies and other administrative needs. •Coordinate meetings using Outlook, maintain conference room schedules, and arrange conference calls and virtual meetings using Microsoft Teams or equivalent tools. •Assist with the preparation and development of presentations, graphics, and website content, including proofreading, editing, and formatting. •Support office moves, workspace assignments, and new-hire preparations and onboarding activities. •Lead the process for employees and affiliate offboarding activities, including completion of required checklist items. Qualifications: •Typically requires a High School diploma with a minimum of six years of related experience, an associate degree with a minimum of one year of related experience, or equivalent related training and experience. •Demonstrated knowledge of general administrative and secretarial practices, with strong organizational, computer, and interpersonal skills. •Thorough understanding of office procedures and office automation applications, including Microsoft 365 applications such as Word, Excel, PowerPoint, and Outlook, as well as Adobe Acrobat. •Strong meeting planning, scheduling, coordination, and organizational skills. •Demonstrated ability to manage multiple complex assignments, work effectively under pressure, and operate independently with minimal supervision while consistently delivering high-quality work. •Demonstrated initiative and willingness to learn new technologies, tools, processes, and procedures to enhance office operations and improve efficiency. •Demonstrated capacity to evaluate situations, exercise sound judgment, and determine appropriate courses of action. •Excellent written and verbal communication skills and the ability to work effectively as part of a team. •Demonstrated ability to interact effectively with personnel at all organizational levels while providing a high level of customer service. •Demonstrated ability to maintain professionalism, patience, and composure in a dynamic work environment with frequent interruptions and changing priorities. Compensation: •$79,560 - $103,376 / year •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!