Hiring: Sample Coordinator Company: Innospec Inc. Location: Los Angeles, CA Job Posted Time: 2026-09-11 14:36:35 Target Skills & Keywords : Microsoft Office, SAP About the job Required Skills: •· Receive, process, and coordinate all customer sample requests. •· Prepare sales sample request forms and maintain the sample log with accurate request, shipment, and tracking details. •· Partner with Shipping to ensure samples are properly packaged and include the appropriate labels, stickers, and required documentation. •· Communicate timely updates to customers and the Sales team regarding tracking numbers, requested sample materials, and material status. •· Coordinate with suppliers to reorder sample stock and maintain appropriate inventory levels. •· Track lot numbers, shipment dates, customer names, and quantities shipped to support traceability, quality control, and accurate customer records. •· Maintain consistent sample inventory and proactively communicate supply concerns or replenishment needs. •· Assist Accounting with aging report updates when customer payments are remitted. Qualifications: •· High school diploma or equivalent required; additional education or related coursework preferred. •· Strong communication skills with the ability to provide clear, timely updates to customers, Sales, Shipping, suppliers, Accounting, and internal stakeholders. •· High attention to detail with the ability to accurately track lot numbers, shipment dates, quantities, customer details, and sample inventory. •· Strong organizational skills with the ability to manage multiple requests, priorities, and follow-ups in a fast-paced environment. •· Ability to work independently as a self-starter while maintaining strong collaboration across departments. •· Ability to maintain accurate records, scan and file documentation, and support SAP-related customer file activities. •· Customer-focused mindset with a strong sense of ownership for sample coordination, communication, and service follow-through. •· Working knowledge of Microsoft Office and basic business systems preferred; SAP experience is a plus. •· Ability to support cross-functional administrative needs, including Accounting, Purchasing, warehouse supplies, and office management activities. •Demonstrated capacity to perform essential job duties in both indoor and outdoor environments, including offices, facilities, and external job sites. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!