Hiring: Sales & Operations Coordinator Company: API Heat Transfer Location: Buffalo, NY Job Posted Time: 2026-09-10 11:13:26 Target Skills & Keywords : Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Project Management, Salesforce About the job Required Skills: •Prepare and manage customer quotes from initial request through delivery •Track quote status and follow up on pending approvals •Communicate our process, timelines, and next steps to customers via email and calls •Ensure quotes are accurate, complete, and reflect current pricing and terms •Produce daily and monthly operational reports on project status, pipeline, and key metrics •Gather data from Project Management, Sales, and Operations teams •Create PowerPoint presentations for leadership reviews on major projects, including scope, budget, timeline, and risk •Identify trends and flag issues (delays, cost overruns, bottlenecks) for management attention Qualifications: •Background in operations, finance, project support, or administrative roles •Strong organizational skills — You manage multiple projects simultaneously without dropping details •Proficiency in Microsoft Office — Excel (pivot tables, formulas), PowerPoint, and Word are comfortable tools for you •Written communication — You write clear, professional emails and can adapt your tone for customers and internal teams •Attention to accuracy — Numbers, dates, and details matter; you catch errors before they become problems •Problem-solving mindset — You anticipate issues and find solutions, not just flag problems •Comfort with data — You can work with spreadsheets, interpret reports, and present information clearly •Self-starter — You take initiative on routine tasks and know when to escalate •Operational familiarity with project management tools •Knowledge of manufacturing or industrial processes (we'll teach you the technical details) Compensation: •Full health & welfare benefits, 401(k), PTO, and developmental opportunities! Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!