Hiring: Publicity Assistant Company: Harvard Central Administration (CADM) Talent Acquisition Location: Cambridge, MA Job Posted Time: 2026-09-16 16:38:03 Employment Type: Hybrid Target Skills & Keywords : AES, Compliance, Consul About the job Required Skills: •Assembles and orders print galleys—includes working with outside vendors and coordinating orders among various departments in-house. Handles mailing of galleys and finished books to media as needed. •Maintains and improves department database of review contacts and review lists. Produces seasonal list letter for media e-mail blast; manages list and deployment via Cision. •Creates and circulates weekly publicity newsletter. •Manages publicity department email inbox: responds to inquiries, fulfills review copy requests via warehouse, refers inquiries to individual publicists when necessary. Maintains departmental inventory of galleys and finished books. •Reads, excerpts, and posts review quotes from all media into publishing management system for use on paperback covers, HUP website, partner sites, advertising, and promotion. Shares review quotes with Director of Marketing for approval prior to weekly circulation via hup-mktnews email list. •Lead and oversee payment of invoices, including processing (with accounting) and cost assignment and record keeping in publishing management system. •Manages departmental subscriptions, assists with other tasks as assigned. •Collate awards requests from author questionnaires to include on monthly nomination lists. Consult with Editorial Director if any prize should not be included. Qualifications: •Three or more years of related experience; education beyond high school may count toward experience. •Demonstrated experience with Microsoft Office Suite Compensation: •Competitive benefits and rewards package •Generous paid time off including parental leave Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!