Hiring: Policy and Legislation Operations Senior Manager Company: Earthjustice Location: Washington, DC Job Posted Time: 2026-09-12 13:22:56 Employment Type: Full-time / Hybrid Target Skills & Keywords : Stakeholder Management About the job Experience: •At least 7 years of relevant experience in operations, administration, finance support, compliance support, and project coordination. •Solid functional working knowledge of lobbying, advocacy, or nonprofit compliance operations required; experience with the Lobbying Disclosure Act, federal congressional lobbying rules, IRS lobbying and advocacy guidance, or state lobbying reporting strongly preferred. •Supervisory experience or experience coordinating the work of administrative or operations staff preferred. Required Skills: •Administrative Operations and Program Support (35%) •Lead and oversee day-to-day administrative and operational support for fast-paced Policy and Legislation (PAL) team (25-30 staff), ensuring strong coordination, consistency, and service delivery across functions. •Serve as PAL’s primary operations liaison with Finance, owning alignment on budgets, expense tracking, invoices, coding, vendor processes, and internal approvals across affiliated entities; identify and resolve discrepancies and improve processes over time. •Design and manage systems to support rapid-response work, including tracking deadlines, assignments, approvals, and follow-up items with a high degree of accuracy and accountability. •Develop, standardize, and continuously improve tools, trackers, templates, and shared resources to strengthen staff compliance with internal processes and enable efficient, high-quality work. •Oversee timekeeping and related review processes, ensuring accuracy, timeliness, and consistency through clear guidance, quality control, and coordination with supervisors. •Lobbying, Advocacy, and Compliance Operations (30%) •Manage federal lobbying reporting under the Lobbying Disclosure Act for Earthjustice and Earthjustice Action, including timely collection of staff inputs, accurate reporting of lobbying activities, and maintenance of records documenting lobbying hours and expenses. Qualifications: •Exceptional organizational rigor, precision, and attention to detail, with the ability to design and manage complex workflows, approvals, records, and deadlines in a fast-paced environment. •Strong operational judgment and ownership, with the ability to anticipate needs, identify systemic gaps, resolve issues, and escalate strategically when appropriate. •Demonstrated ability to operate effectively in a complex, multi-entity environment, ensuring consistent application of entity-specific guidance across administrative, financial, timekeeping, documentation, and compliance workflows. •Clear, practical, and influential communications skills, including the ability to translate complex requirements into scalable, user-friendly tools, guidance, and processes. •Advanced project and program coordination skills, including driving action tracking, shaping agendas and documentation, maintaining planning systems, and aligning diverse stakeholders toward shared outcomes. •High degree of professionalism, discretion, and service orientation, with experience supporting and advising senior leaders and building trust across functions and levels. •Proven commitment to fostering a diverse, equitable, and inclusive work environment and leading collaboration across identities, roles, and perspectives. •Leadership Competencies •Strategic Orientation: Connects day-to-day operations to broader organizational priorities; identifies opportunities to improve systems, scalability, and effectiveness. •Operational Excellence: Builds, standardizes, and continuously improves processes that enhance efficiency, clarity, and compliance across teams and entities. Compensation: •$150,600 - $167,300 / year •Competitive benefits and rewards package Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!