Hiring: Physician & APP Recruitment Coordinator Company: Medical College of Wisconsin Location: Milwaukee, WI Job Posted Time: 2026-09-10 11:45:17 Employment Type: On-site Target Skills & Keywords : Microsoft Office About the job Experience: •Coordination and administrative experience, prefer human resources or faculty affairs experience Required Skills: •Build and sustain ongoing relationships with various departments, MCP, CSG, OFA, and external vendors to proactively identify and address potential issues. •Maintain a strong understanding of physician employment practices, the recruitment process, and MCW benefits to effectively address candidate inquiries, as needed. •Monitor and document interview-related expenses for candidate visits, including travel, lodging, welcome baskets, transportation, meals, and tours, and invoice hiring departments accordingly. •Actively facilitate and support candidate reimbursement process for any incidental expenses incurred by candidates or their partners/significant others. •Manage processing of p-card expense reports, purchase orders (POs), and special purchase orders (SPOs). •Manage the creation, distribution, and tracking of all chargeback invoices to departments and divisions, ensuring timely processing, accurate record-keeping, and consistency in account balances. Identify discrepancies and provide prompt resolutions. •Generate detailed expense reports in Oracle for credit card transactions, for coordinators with p-card access. Reconcile p-card purchases by validating them against supporting documentation and ensuring accurate recording in the ledger. •Partner cross-functionally with the Physician & APP Recruiter and hiring leaders to ensure a smooth onboarding experience for new hires, including assistance with relocation services, as needed. Qualifications: •Communicates orally and in writing clearly and logically within all levels of the organization. •Demonstrated capacity to develop and earn credibility and trust with College leaders. •Demonstrates personal integrity in all interactions; role models the MCW code of conduct, follow all laws, regulations and policies and ensure legal compliance with governmental requirements. •Identifies and overcomes obstacles to goal and task achievement. •Is accountable for meeting deadlines without sacrificing accuracy, quality or service standards. •Effectively adapts to change. Independent judgment is required to plan, prioritize and organize competing workload demands. •Interface directly with in a complex matrix of relationships and networking. •Proficiency in MS Office required. •Excellent interpersonal skills with the ability to engage at all levels of the organization. •Demonstrate a professional and adaptable demeanor with internal and external clients, including administrators, physicians, peers, and support staff. Compensation: •Flexible work environment (work from home / hybrid options) •Actively facilitate and support candidate reimbursement process for any incidental expenses incurred by candidates or their partners/significant others Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!