Hiring: Office Support Coordinator Company: Zeno Group Location: New York, NY Job Posted Time: 2026-09-10 15:10:40 Employment Type: Contract Target Skills & Keywords : Microsoft Excel, Microsoft PowerPoint About the job Experience: •2-3 years of experience in administrative support, office operations, workplace services, hospitality, or a similar professional environment. •3 years of experience in administrative support, office operations, workplace services, hospitality, or a similar professional environment. Required Skills: •Office Support Coordinator •Are you someone who takes pride in creating welcoming, organized, and seamless experiences for employees and guests? Do you thrive in a fast-paced environment where exceptional service, attention to detail, and proactive problem-solving make a meaningful impact every day? •Workplace Experience & Hospitality: Serve as a welcoming and professional point of contact for employees, clients, guests, and vendors while helping create a positive, hospitality-focused office environment. •Office Operations & Facilities Coordination: Maintain reception areas, conference rooms, kitchens, mailrooms, and shared spaces to ensure they remain organized, well-stocked, functional, and meeting-ready throughout the day. •Meeting & Event Support: Coordinate conference room setups, catering, meeting logistics, and event support while ensuring spaces are prepared before meetings and promptly reset afterward. •Vendor & Administrative Support: Partner with building management, security teams, and external vendors while providing day-to-day administrative and operational support to the VP, Zeno Office Experience. •Inventory, Mail & Workplace Services: Manage office supplies, incoming and outgoing mail, packages, deliveries, and workplace resources that support daily office operations. •Process Improvement & Team Collaboration: Identify opportunities to enhance workplace efficiency and employee experience through thoughtful organization, service excellence, and continuous improvement initiatives. Qualifications: •Proven ability to manage multiple priorities, projects, and requests while maintaining exceptional attention to detail and professionalism. •Excellent verbal and written communication skills, with a friendly, service-oriented approach to supporting employees, clients, and guests. •Highly organized, resourceful, and proactive, with the ability to anticipate needs and solve problems independently. •Comfortable working in a fast-paced environment, adapting to changing priorities, and responding with urgency when needed. •Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and internet-based research tools. •Committed to delivering exceptional service while exercising sound judgment, discretion, and professionalism. •This is an in-office role based in Zeno's New York office. The is expected to work onsite four (4) days per week •, with flexibility to work additional days as business needs require. •Standard office hours are 8:30 a.m. to 5:30 p.m. Compensation: •Flexible work environment (work from home / hybrid options) •We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!