Hiring: Office Services Assistant Company: The Phoenix Group Location: Boston, MA Job Posted Time: 2026-09-03 11:28:27 Target Skills & Keywords : Phoenix, Quality Assurance, Vendor Management About the job Required Skills: •Responsible for providing essential reprographics, mailing, and administrative support, ensuring smooth office operations. This role involves managing document copying, mail processing, conference room support, and coordination of office logistics to maintain operational efficiency and client satisfaction. •Copy, scan, and reproduce documents, reports, case files, and materials accurately and efficiently utilizing reprographic equipment. •Load, troubleshoot, and maintain digital copy machines, printers, and other reprographics hardware; perform basic equipment repairs and document issues. •Manage incoming and outgoing mail and courier services, including sorting, distributing, preparing shipments, and scheduling pickups and deliveries via FedEx, courier vendors, and delivery platforms. •Maintain and update relevant logs for all office services activities to ensure accountability and tracking. •Partner cross-functionally with reception and administrative teams to coordinate conference rooms, hospitality, and special event support; assist with front desk coverage as needed. •Conduct quality assurance checks on print and reprographics outputs, ensuring high standards are maintained. •Assist with office moves, space arrangements, and facility upgrades, including inspecting and stocking conference rooms and office supply areas. Qualifications: •High school diploma or equivalent; relevant experience in office services, reprographics, or administrative support preferred. •Minimum one (1) year experience in digital reprographics, print production, or mail room operations within professional services, legal, banking, or corporate environments. •Proficiency with photocopying, scanning, digital printing, mailing equipment, and standard office technology. •Operational familiarity with office management systems, courier software, and mail logistics platforms such as FedEx, UPS, and internal tracking systems. •Strong interpersonal and communication skills, with an ability to collaborate effectively across teams. •Exceptional attention to detail and organizational skills. •Demonstrated capacity to lift and carry objects up to 50 pounds; physical mobility to stand, walk, climb stairs, and bend repeatedly. •Operational familiarity with office move coordination, vendor management, and supply chain processes. •Knowledge of office safety protocols and ergonomic practices. Compensation: •(If applicable, include salary range, bonuses, PTO, health insurance, retirement plans, etc Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!