Hiring: Office Manager & Executive Assistant Company: UBC Location: King of Prussia, PA Job Posted Time: 2026-09-15 13:21:48 Employment Type: Remote Target Skills & Keywords : Microsoft Excel, Microsoft PowerPoint About the job Experience: •3-5 years of experience as an Office Manager •3-5 years of experience as an Executive Assistant •5 years of experience as an Office Manager •5 years of experience as an Executive Assistant Required Skills: •Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment •Oversee day-to-day office activities as main point of contact and ensure coverage at the reception desk at all times •Anticipate the needs of the office and the visitors and pro-actively champion a positive visitor experience •Maintain active contact and relationships with the building management and other tenants at the KOP location •Provide direct administrative support for assigned executives as needed, including scheduling appointments, calendar management, meetings, and events; booking travel; completing expense reports; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists •Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate catering/food deliveries when requested •Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested •Oversee visitors to the office and ensure a friendly, personal and professional experience Qualifications: •Bachelors Degree •Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Teams/Sharepoint and Microsoft products •Minimum 3-5 years of experience as an Office Manager •Minimum of 3-5 years of experience as an Executive Assistant •Strong organizational and time management skills required •Excellent written and oral communication skills essential for professional phone and personal contacts •Demonstrated capacity to keep sensitive information confidential is critical •Demonstrated capacity to work independently and in a team environment •Knowledge of business operations and policies is helpful •Strong ability to multitask, high degree of flexibility and people skills Compensation: •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!