Hiring: Office Coordinator Company: Zenni Optical Location: Novato, CA Job Posted Time: 2026-09-15 15:10:41 Target Skills & Keywords : Maven, Microsoft Office, Project Management, Spring, Vendor Management About the job Experience: •Support new hire onboarding (welcome kits, desk setups) and manage daily office amenities. •Partner with the People Team to execute internal events, engagement initiatives, and company-wide activities. •Manage office-wide updates regarding facilities and operations, fostering a welcoming environment for staff and guests. •Oversee mail distribution, scheduling, and confidential document management. •Partner with Finance to process invoices, track expenses, and manage the office budget. Required Skills: •Flexibility to work outside of regular business hours as needed to support events and ad hoc business needs. •Oversee the front desk, visitor management, badge access, and physical workplace security. •Manage space planning, desk readiness, office moves, and maintenance alongside IT and service providers. •Support emergency preparedness efforts, including coordinating emergency drills, monitoring emergency alerts (e.g., fire, weather, and other local emergencies), and maintaining workplace Standard Operating Procedures (SOPs). Qualifications: •3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Property Coordination, Hospitality, Executive Assistant, Administrative Assistant or something similar. •Strong knowledge of Microsoft Office or Google Workspace. •Excellent organizational, project management, and time-management skills with the ability to manage multiple priorities in a fast-paced environment. •Strong written and verbal communication skills with a professional, customer-focused, and collaborative approach. •Proven ability to identify operational challenges, prioritize solutions, and drive continuous improvement. •Demonstrated capacity to build effective partnerships with employees, leadership, vendors, building management, and cross-functional teams. •Willingness to provide occasional after-hours support for workplace operations and company housing as business needs require. •High school diploma or equivalent required. •Bachelor's degree in Business Administration, Hospitality, Communications, Facilities Management, or a related field is preferred. •Healthcare: 100% premiums covered for medical, dental, and vision for employees (50% for dependents) Compensation: •$67,870 - $84,810 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!