Hiring: Office Administrator Company: Americarb | America’s Carbon Company Location: Niagara Falls, NY Job Posted Time: 2026-09-16 19:18:54 Employment Type: Contract / On-site Target Skills & Keywords : Microsoft Excel About the job Experience: •2+ years of office administration, front-desk, or customer service experience. Required Skills: •Serve as the first point of contact for the Niagara Falls office – greeting visitors, answering phones, and directing inquiries. •Sign in and manage contractors and visitors on-site, including maintaining visitor logs and coordinating facility access. •Handle ordering for office and facility supplies, tracking orders and managing inventory levels. •Manage day-to-day vendor relationships – coordinating deliveries, service calls, and vendor communication. •Provide customer service support, fielding calls and emails and routing them to the right team member. •Keep common areas, supply rooms, and administrative processes organized and running smoothly. •Support other departments with administrative tasks as needed – filing, data entry, and scheduling. Qualifications: •High school diploma or equivalent; Associate’s degree a plus. •Strong organizational skills and comfort managing multiple priorities in a fast-paced environment. •Proficiency with Microsoft 365 (Word, Excel, Outlook). •Excellent verbal and written communication skills, with a customer-first mindset. •Comfortable interacting with contractors, vendors, and visitors in an industrial/manufacturing setting. •Mission-First Mindset – delivering solutions for defense and energy security •Hands-on Leadership – visible, present, and trusted on the plant floor •Transparency & Collaboration – decisions made together, aligned with impact •Growth Mindset – developing people alongside processes •Problem-Solving Culture – take initiative, fix bottlenecks, keep the mission moving Compensation: •Medical, dental, and vision insurance (co-pay) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!