Hiring: Office/Administrative Manager Company: Liberty Personnel Services, Inc. Location: Jersey City, NJ Job Posted Time: 2026-09-10 12:59:34 Target Skills & Keywords : Regulatory Compliance About the job Required Skills: •As the hub of our operations, your role is to ensure that field personnel have the information and resources they need while gathering and documenting what the office requires for billing and compliance. •Compliance Tracking: request and track Certificates of Insurance (COI), lien waivers, and other compliance documentation to meet company and legal requirements. •Project Documentation: Assist with preparing critical construction documents including contracts, subcontracts, and change orders as well as maintaining this documentation by project. •Communication Hub: Serve as the primary point of contact; answer phones and manage professional email correspondence, prepare reports, and assist with general office correspondence. •Invoicing & Budget Tracking: Assist with job cost tracking support, documentation review, and reconciliation activities as needed. Support accounts payable processes by ensuring proper documentation is complete and approved. •General Administration: Maintain organized electronic and physical filing systems for active and closed projects. •Bid Support: Serve as anchor for the estimating team, track and organize bid documents, and ensure a professional, compliant, and on-time proposal. •Timecard Management: Assist with timecard collection, verification, and correction prior to payroll processing. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!