Hiring: Legal Practice Coordinator Company: The Phoenix Group Location: Austin, Texas Metropolitan Area Job Posted Time: 2026-09-10 11:28:27 Employment Type: On-site Target Skills & Keywords : Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Phoenix, Project Management, Salesforce About the job Experience: •3 years' experience supporting attorneys in a law firm or professional services environment, with a focus on litigation and trial support Required Skills: •Lead and oversee providing comprehensive administrative and practice support to attorneys engaged in litigation matters. This role ensures smooth case workflows, meticulous document management, and seamless coordination of trial and client-related activities, contributing directly to the firm’s overall operational excellence and client satisfaction. •Maintain and coordinate detailed attorney calendars, including court deadlines, depositions, client meetings, and travel arrangements, proactively tracking key dates to ensure timely completion of all legal and administrative tasks •Serve as a primary point of contact for internal and external clients, managing communications via phone, email, and in-person, and exercising sound judgment when screening inquiries for confidentiality and priority •Create, review, and finalize complex legal documents, correspondence, and forms, ensuring accuracy and adherence to practice-specific standards •Coordinate litigation support activities including deposition logistics, trial preparation, exhibit organization, witness files, court filings, and liaising with court reporters and opposing counsel •Assist with case document management—review, organize, and produce materials while maintaining strict confidentiality and compliance with records management policies •Manage billing and financial tasks such as attorney time entry, expense reimbursements, prebill reviews, invoice generation, and collection efforts, utilizing billing software systems (e.g., Aderant, 3E) •Organize and book travel arrangements, virtual and on-site meetings, and client events, including preparing agendas and supporting materials to ensure effective logistical execution Qualifications: •Bachelor’s degree in Business, Finance, Paralegal Studies, or related field; relevant certifications preferred •Minimum of 3 years' experience supporting attorneys in a law firm or professional services environment, with a focus on litigation and trial support •Strong proficiency in legal document management, legal billing software (e.g., Aderant, 3E), and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) •Demonstrated experience coordinating court filings, depositions, and trial logistics •Excellent organizational skills, attention to detail, and ability to prioritize competing deadlines •Effective communication and client relationship management skills, with diplomacy and professionalism in all interactions •Demonstrated capacity to adapt to new technology, learn quickly, and embrace project management and practice support tools •Knowledge of electronic discovery and document management systems •Operational familiarity with social media or client outreach support •Prior exposure to fee and WIP tracking, collections, and client billing processes Compensation: •$80,000 - $115,000 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!