Hiring: Facilities Coordinator Company: Bessemer Trust Location: New York, NY Job Posted Time: 2026-09-10 11:00:06 Employment Type: Contract / Remote Target Skills & Keywords : Microsoft Excel, Microsoft Office, Project Management, Vendor Management, Wealth Management About the job Experience: •4-7 years’ experience in facilities with a highly professional organization, law firm or financial services firm, a plus. •7 years’ experience in facilities with a highly professional organization, law firm or financial services firm, a plus. •119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family. Required Skills: •Coordinate the general maintenance and repair of the facility, including the electrical, carpentry, HVAC, fire prevention, lighting, fire safety systems, and housekeeping. •Coordinate the scheduling of preventative maintenance and testing tasks for all Facilities systems and facility needs. (i.e., Building Management System, Lutron Lighting systems, security panels and card readers, kitchen, and cafeteria equipment, etc.). •Oversee and coordinate the repairs to facilities or systems after a maintenance emergency. •Perform day-to-day operations and maintenance responsibilities to help ensure the office is in peak condition. •Coordinate the set up and removal of access from the card access system for new/terminated employees. •Manage special events with departmental representatives, including coordination and set-up and break-down of cafeteria, conference, and multi-purpose rooms. •Conducting regular inspections of conference rooms, client restrooms, wellness rooms, and shared spaces for cleanliness and for needed repairs. •Manage the daily and nightly cleaning services to help ensure the vendor is meeting and or exceeding the contractual obligations. Qualifications: •College degree preferred or equivalent trade school or IFMA/ BOMA or other Certification in Facilities or Project Management or other trade certifications, a plus. •Shows tact, discretion and good judgment in handling sensitive and confidential matters and documentation. •Proven ability to work well in and contribute to a team environment. •Demonstrates ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy. •Excellent organization and communication skills. •Demonstrated capacity to work overtime and understands the “on-call” nature of the position. •Vendor and contract management and coordination. •Strong Customer Service skills and demonstrated record of providing excellent service. •Proficient in Microsoft Office Suite (Word and Excel skills). •Excellent written and communications skills Compensation: •$68,000 - $80,000 / year •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!