Hiring: Executive Associate I Company: Children's Hospital of Philadelphia Location: Philadelphia, PA Job Posted Time: 2026-09-17 01:36:16 Employment Type: Full-time Target Skills & Keywords : Microsoft Office, Project Management About the job Required Skills: •Maintain schedules/calendars for the AVP. Includes coordination of travel for the AVP, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping AVP from running behind on daily appointments and responsibilities. •Plan meetings including securing rooms, and occasionally ordering food, etc. •Create and provide materials as necessary for agenda. •Provide support in preparing presentations and documents required by Executive and staff. •Complete expense reports for AVP’s travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department. •Perform general administrative support duties for the AVP. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving. •Assist AVP in overall department management Qualifications: •High School Diploma / GED Required •Associate's Degree Preferred •At least five (5) years Executive support and overall coordination Required •Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office) (Required proficiency) •Excellent phone etiquette and interpersonal/communication skills (Required proficiency) •Strong analytic skills (Required proficiency) •Demonstrated capacity to adapt to progressive increase in responsibility (Required proficiency) •Demonstrated capacity to handle confidential materials (Required proficiency) •Demonstrated capacity to handle multiple tasks and to prioritize (Required proficiency) •Demonstrated capacity to anticipate needs the AVP and other professionals in the department and initiate solutions (Required proficiency) Compensation: •$62,900 - $80,200 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!