Hiring: Executive Assistant: UT Libraries - UTK Company: University of Tennessee, Knoxville Location: Knoxville, TN Job Posted Time: 2026-09-10 10:33:52 Employment Type: Full-time / On-site Target Skills & Keywords : Zoom About the job Experience: •High school diploma or GED with 4 years of relevant experience or an equivalent, combination of education, training & experience •Bachelor’s degree with 2 years of relevant experience Required Skills: •This role coordinates and prioritizes the Dean's complex schedule, communications, travel, meetings, and special projects while serving as a key liaison with library faculty and staff, university leadership, donors, alumni, community partners, and colleagues across the state and nation. •Manages and prioritizes the Dean’s day-to-day activities and complex calendar, including appointments, meetings, external engagements, speaking commitments, dining arrangements, and room reservations while proactively protecting the Dean's time for strategic priorities. •Ensures timely transitions between meetings and events and monitors RSVP responses to ensure alignment with library and university priorities. •Manages Senior Associate Dean and Associate Deans day-to-day activities and complex calendars •Arrange numerous meetings for library, campus administration, university and local entities; answer and screen phone calls; schedule conference calls; greet visitors to the administrative suite and coordinate office coverage. •Manages communications on behalf of the Dean by drafting, reviewing, and distributing routine and confidential correspondence, emails, reports, and other materials using discretion and independent judgment. •Screens, triages, resolves, redirects, and responds to communications on behalf of the Dean as appropriate. •Serves as the primary liaison between the Dean and internal and external stakeholders, including university leadership, faculty, staff, students, alumni, donors, community partners, and professional organizations. Qualifications: •Demonstrated ability to exercise independent judgment and discretion in handling highly confidential information. •Exceptional organizational and project management skills. •Demonstrated capacity to manage multiple competing priorities in a fast-paced environment. •Strong written and verbal communication skills. •Demonstrated capacity to anticipate leadership needs and proactively address issues. •Demonstrated capacity to establish and maintain effective working relationships with individuals at all organizational levels. •Advanced proficiency in Microsoft Office Suite, Outlook, Teams, SharePoint, and related administrative technologies. •Strong customer service orientation and professional presence. •Demonstrated capacity to analyze information, conduct research, and prepare executive-level reports and presentations. •Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!