Hiring: Executive Assistant to the Chief Financial Officer Company: Carnegie Mellon University Location: Pittsburgh, PA Job Posted Time: 2026-09-16 21:43:11 Employment Type: Full-time / On-site Target Skills & Keywords : REST About the job Experience: •8 years of progressively responsible experience in executive support, senior administrative support, or administrative coordination. Required Skills: •The Software Engineering Institute (SEI) is seeking an experienced Executive Assistant to support our Chief Financial Officer and help manage the priorities, commitments, and daily rhythm of the CFO's Office and broader Finance and Business Services division. •Proactively manage the CFO's complex calendar, anticipating conflicts, priorities, sequencing needs, and preparation requirements. •Help the CFO stay ahead of upcoming commitments, deadlines, meetings, and follow-up activities. •Coordinate leadership meetings, quarterly financial reviews, and other key activities, ensuring the right people, objectives, materials, and information are in place. •Track commitments and follow-up items and help ensure they move forward to completion. •Serve as a key point of coordination between the CFO's Office, Finance and Business Services teams, administrative staff, and other groups across the SEI. •Build strong relationships across the organization and proactively find the information and resources needed to get things done. •Help coordinate division communications, shared information and reference resources, leadership activities, and division events. Qualifications: •You have an associate's degree and 5–8 years of progressively responsible experience in executive support, senior administrative support, or administrative coordination. •You're highly organized and detail-oriented, but able to adapt quickly as priorities change. •You take initiative and can work independently without losing sight of when collaboration or escalation is needed. •You build relationships easily and are comfortable working with people across all levels of an organization. •You're an excellent written and verbal communicator with strong judgment and follow-through. •You're proficient with office and collaboration tools such as Outlook, Teams, and SharePoint. •This is a full-time, on-site position in Pittsburgh, Pennsylvania, with an expectation of working in the office five days per week. Consistent in-person presence is important to the role given the close interaction with the CFO, division leadership, administrative partners, and teams across the organization. •At the SEI, you'll support an organization with a unique national mission while being part of the Carnegie Mellon University community. You'll work closely with senior leadership, build relationships across a complex organization, and have a visible impact on how the CFO's Office and Finance and Business Services division operate. •Joining the CMU team opens the door to an array of exceptional benefits. •Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!