Hiring: Executive Assistant Company: Arc Institute Location: Palo Alto, CA Job Posted Time: 2026-09-10 10:24:40 Employment Type: On-site Target Skills & Keywords : AI, Asana About the job Experience: •5 years of experience Required Skills: •This person will manage active calendars, help run team offsites and events across both organizations, and act as a trusted partner who understands the pace and priorities of each leader. Qualifications: •You have a natural read on people and situations. You can sense when stress is building or a moment needs extra care, and you use tools like the calendar thoughtfully to protect people's time and headspace, not just fill it. •You have sharp intuition for what matters. You don't need everything spelled out; you build a real understanding of the team's priorities over time and know when to make a call independently and also when to check in. •You're fast to respond and quick to act. If something lands in your inbox during the day, it doesn't sit. You treat responsiveness as a core part of the job, not an afterthought. •You're detail-oriented. You notice the small things and make sure nothing falls through the cracks. •In this position you will •Manage complex, overlapping calendars for two executives, using judgment to protect their time, resolve conflicts, and anticipate scheduling issues before they become problems •Coordinate all logistics for work related travel for both executives, including flights, hotels, and itineraries (personal calendars and personal travel are not part of this role) •Own the planning and execution of Tech Center offsites and recurring team events, partnering with the Science Program Manager and other stakeholders on agenda and content while owning venue selection, catering, and day of logistics •Partner with the Science Program Manager on Tech Center recurring team social events, all hands meetings, including coordinating pre-reads and related communications •Identify and take on cleanly scoped projects that reduce the load on the broader team, such as reorganizing shared documentation Compensation: •$105,250 - $148,000 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!