Hiring: Executive Assistant Company: Thales Location: Orlando, FL Job Posted Time: 2026-09-14 12:23:12 Employment Type: Hybrid Target Skills & Keywords : Microsoft Excel, Microsoft Office, Microsoft PowerPoint About the job Experience: •High school diploma or GED equivalent with a minimum of 6-8 years’ experience assisting at the senior leadership level in a fast-paced environment or Bachelor’s degree with minimum 3-5 years’ of related experience, or Associates degree with 4-6 years of related experience. •6-8 years’ experience assisting at the senior leadership level in a fast-paced environment or Bachelor’s degree with minimum 3-5 years’ of related experience, or Associates degree with 4-6 years of related experience. •8 years’ experience assisting at the senior leadership level in a fast-paced environment or Bachelor’s degree with minimum 3-5 years’ of related experience, or Associates degree with 4-6 years of related experience. Required Skills: •Is seeking an in Orlando, Florida •Provide support to assigned executive leadership to create and/or edit presentations, reports, spreadsheets, letters and other communications as needed (e.g. KPIs and dashboard/reports for business or operational review and EXCOM meetings, Region, Global Business Unit and Group reporting) •Prepare all meeting and workshop logistics for assigned executive leadership including video conference, conference room scheduling, catering, agenda creation, collection and distribution of meeting materials, room set up and clean up •Calendar management of active calendars, which involves resolving multiple conflicts (calendar management may include management of some personal appointments that may conflict with business related meetings) •Coordinate and arrange complex travel plans (domestic and international), creating itineraries and agendas •Create and submit expense reports, as well as monitor reports submitted by the Executive’s Direct Reports and notify the Executive of any concerns related to compliance with Company Expense policies •Proactively compile any materials for upcoming meetings in order for assigned executive leadership to be prepared •Actively participate in planning and coordinating corporate visitors and customers Qualifications: •Proficient in Outlook, MS Office (Excel, Word, PowerPoint) and working knowledge of other general office equipment •Strong attention to detail, time management, and organizational skills with a keen sense of urgency about solving problems and seeing work through completion •Excellent written and verbal communication skills with the ability to express ideas clearly and concisely with different levels within the organization •Demonstrated business acumen to understand Leader’s priorities in order to properly arrange tasks in a dynamic environment with frequent interruptions and changing deadlines •Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future. •This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances. •Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!