Hiring: Executive Assistant Company: Sotheby's Institute of Art Location: New York, United States Job Posted Time: 2026-09-16 14:55:16 Target Skills & Keywords : Microsoft Excel, Microsoft PowerPoint About the job Required Skills: •Acting as liaison with; all levels of staff globally including executives and senior experts, high profile clients, and external stakeholders from all aspects of the art business •Lead and oversee coordinating certain meetings; planning the agenda with input, arranging speakers, organizing materials, tracking attendance, following up on actions •Assisting with diverse projects, initiatives and roll outs, carrying out research, gathering, analyzing and presenting data •Answering calls and dealing with incoming enquiries from staff and clients; resolving or raising to the executives •Ensuring the executives are prepared for all meetings/ pitches/ sales/ client interactions with materials and reports •Drafting emails, typing correspondence, preparing reports and presentations and proofreading •Having diary ownership of busy schedules, anticipating needs around business getting and sales; scheduling meetings/ events/ travel appropriately, reminding the executives of upcoming meetings and events, ensuring they remains on time, monitoring and resolving any conflicts pro-actively •Acting as the “eyes and ears” for the executives and ensuring they are informed of key art fairs, events, news, internal updates and initiatives, upcoming sales and sale results Qualifications: •Bachelor’s Degree required Compensation: •$55,000 - $75,000 / year •Flexible work environment (work from home / hybrid options) •Competitive benefits and rewards package •In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!