Hiring: Executive Assistant, Marketing (R5304) Company: Shield AI Location: San Mateo, CA Job Posted Time: 2026-09-03 10:33:14 Employment Type: Full-time / On-site Target Skills & Keywords : AI, Slack About the job Experience: •5+ years of executive assistant, administrative, or related professional experience supporting C-level executives. Required Skills: •Executive & Business Support •Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time. •Coordinate meetings, executive reviews, leadership offsites, and customer engagements. •Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews. •Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed. •Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution. •Exercise sound judgment when interacting with internal and external stakeholders, representing the CMO with professionalism and discretion. •Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate. Qualifications: •Demonstrated success partnering closely with senior executives in demanding, fast-paced environments requiring exceptional professionalism and sound judgment. •Strong organizational skills with exceptional attention to detail and follow-through. •Excellent written and verbal communication skills with a polished executive presence. •Proven ability to manage confidential information with the highest level of discretion. •Demonstrated capacity to build trusted relationships and effectively manage stakeholders across all levels of the organization, including executives, customers, and Board members. •Strong proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, calendaring systems, and video conferencing platforms. •Demonstrated ability to quickly learn new technologies, including a genuine interest in leveraging AI-powered productivity tools to improve efficiency. •Adaptability to thrive in a high-growth, rapidly changing, and often ambiguous environment. •Willingness to travel occasionally in support of executive meetings, company events, and industry conferences. •Prior experience in highly disciplined, detail-oriented environments such as finance, legal, consulting, investment banking, or corporate law. Compensation: •$95,000 - $140,000 / year •Flexible work environment (work from home / hybrid options) •Pay within range listed + Bonus + Benefits + Equity Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!