Hiring: Executive Assistant Company: American Academy of Pediatrics Location: Itasca, IL Job Posted Time: 2026-09-10 14:09:34 Employment Type: Contract / Hybrid Target Skills & Keywords : Jira, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Project Management About the job Required Skills: •Manage calendar of appointments for the CAO and SVP and prioritize in alignment with work activities, ensuring adequate workflow and preparation time between commitments. Prepare and compile necessary documents and materials in preparation for meetings, including Board reports, PowerPoint presentations, and Excel spreadsheets. •Anticipate needs of CAO and SVP and maintain effective lines of communication. Assist with prioritizing conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion; often with competing deadlines. •Post, update and maintain HR information and forms on the intranet, routinely reviewing to ensure accuracy and functionality. Utilize graphics and effective content layout to create visually appealing messages. Monitor and maintain Bulletin Board postings. •Schedule meetings; coordinate logistics, agenda development and dissemination; and follow up on action items as needed. •Keep current on organizational policies, procedures, staffing and leadership appointments to ensure appropriate protocols are followed and accurate information is included when drafting correspondence and disseminating information. •Utilize AI and other innovative solutions to implement process improvements that increase operational efficiency and enhance service delivery. •Assist with updating websites, mailing lists, employee system access, and resolving basic user inquiries and issues, escalating advanced technical issues as appropriate. •Conduct testing on basic IT systems and functions and assist IT and HR with developing user technical guides, job aids, presentations, and training materials for basic applications and various technical systems to support and develop staff training. Provide user training as needed. Qualifications: •Bachelor’s degree in non-profit management, business, human resources, information technology or related discipline required, or an equivalent combination of relevant education and work experience. Compensation: •Flexible work environment (work from home / hybrid options) •Competitive benefits and rewards package Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!