Hiring: Executive Assistant Company: Clayton Services Location: Houston, TX Job Posted Time: 2026-09-10 13:07:15 Employment Type: On-site Target Skills & Keywords : Microsoft Excel About the job Experience: •3+ years of administrative, executive support, records management, corporate administration, or related professional experience required. •Previous experience supporting a family office, financial services organization, professional services firm, corporate office, or similarly confidential environment is highly preferred. •Previous Executive Assistant, Administrative Coordinator, Corporate Administrator, Records Coordinator, or similar experience will be considered. •Prior experience working with multiple companies, entities, properties, accounts, or other detailed records is a plus. •Candidates must be comfortable learning corporate and administrative processes that may be new to them. Required Skills: •Maintain and update detailed Excel schedules, trackers, asset lists, and other organizational records. •Maintain accurate and organized electronic and physical files across multiple companies, properties, investments, and administrative areas. •Assist with the ongoing development and improvement of electronic filing systems, including creating logical folder structures and maintaining consistent document organization. •Download, organize, review, and maintain documents from online portals and third-party systems. •Scan, digitize, organize, and properly file historical and current company records. •Maintain corporate entity records and internal checklists, including information related to registered agents, ownership, officers, directors, identification numbers, and other organizational details. •Track corporate filings, registrations, annual requirements, and other deadlines to ensure obligations are completed accurately and timely. •Assist with maintaining corporate governance documentation, including written consents, meeting materials, corporate records, and related documentation. Qualifications: •High school diploma or equivalent required; associate's or bachelor's degree preferred. Compensation: •$75,000 - $95,000 / year •Medical, dental, vision, 401(k) w/ match, life, disability, paid parking, PTO, and more Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!