Hiring: Executive Assistant Company: CP Marine LLC Location: District of Columbia, United States Job Posted Time: 2026-09-10 14:16:17 Target Skills & Keywords : Assembly, Microsoft Excel, Microsoft Office, Secret Clearance About the job Experience: •5 years of relevant work experience. Required Skills: •Maintain and coordinate the Ambassador’s calendar and schedule, including scheduling, confirming, rescheduling, and tracking meetings, official engagements, calls, briefings, events, and other commitments. •Coordinate meeting requests and scheduling with executive assistants, protocol officers, diplomats, and representatives of OAS Member States and Permanent Missions, as well as the OAS Secretary General’s Executive Office and other senior OAS officials and offices. •Coordinate with State Department offices, U.S. Embassies, U.S. Government offices, and external counterparts regarding the Ambassador’s meetings and engagements. •Collect and organize meeting information, including participants, location, timing, purpose, and logistical details, and ensure relevant information is available to appropriate USOAS personnel. •Arrange and coordinate official transportation for the Ambassador, including ordering and confirming government-approved vehicles and drivers for meetings, events, airport transfers, and other authorized official engagements. •Coordinate the Ambassador’s participation in meetings, receptions, conferences, diplomatic events, and other official engagements, including schedules, locations, invitations, attendance, and logistics. •Monitor the Ambassador’s daily schedule and identify scheduling conflicts, timing issues, and logistical requirements, and communicate these to appropriate USOAS personnel. •Maintain accurate records and trackers of the Ambassador’s engagements, appointments, invitations, official events, and scheduling commitments. Qualifications: •Demonstrated capacity to interact professionally and effectively with executive assistants, diplomats, senior government officials, representatives of foreign governments, and representatives of international organizations. •Demonstrated capacity to exercise sound judgement, professionalism, discretion, and confidentiality when handling sensitive scheduling, meeting travel, and official engagement information. •Must be familiar with Department of State administrative systems •Proficient in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and Microsoft 365. Able to edit text documents, create templates, and utilize spreadsheets and formulas in Excel. •Excellent written English and comprehension skills •Must be proactive and able to work independently •Must follow up on request in a timely manner •Demonstrated capacity to manage and prioritize multiple administrative tasks and requests in a fast-paced, high-visibility environment while maintaining accuracy, responsiveness, professionalism, and attention to detail. •Two-year or four-year degree from an accredited college or university, or minimum of 5 years of relevant work experience. Compensation: •$100,000 - $120,000 / year •Competitive benefits and rewards package Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!