Hiring: Development Assistant & Executive Assistant to the CEO Company: Fresh Films DT Location: Rock Island, IL Job Posted Time: 2026-09-11 14:06:18 Employment Type: Full-time Target Skills & Keywords : Microsoft Office About the job Experience: •2 years of internship, administrative, nonprofit, fundraising, communication or related experience, candidates with more experience may be considered Required Skills: •Manage a high-volume calendar, including scheduling and coordinating internal and external meetings and events •Serve as a professional point of contact for partners and stakeholders communicating with the CEO through email, phone or other correspondence •Draft and prepare emails, presentations, proposals, reports, meeting notes and agendas, background materials and other materials as needed •Proactively monitor communications and help manage correspondence by prioritizing follow ups, replying and/or routing information •Attend meetings as requested, take notes, identify action items, and coordinate follow-up •Maintain contact lists and records of partner communications and proposals, including management of file drive •Track potential partnership and collaboration opportunities and ensure appropriate and timely follow-up through managing a tracker of notes and next steps Qualifications: •Minimum 1–2 years of internship, administrative, nonprofit, fundraising, communication or related experience, candidates with more experience may be considered •Exceptional attention to detail, organizational abilities and time-management skills. •Exceptional customer service skills; well-organized with exceptional follow-through •Excellent written and verbal communication skills including the ability to draft professional correspondence and communicate with people of all levels in a professional manner •Strong interpersonal skills and ability to communicate professionally with a wide range of stakeholders. •Strong attention to detail with strong memory of partners, meetings and next steps •Self-motivated and directed; able to work independently, anticipate needs, decipher priorities, solve problems and make things more efficient •Proficiency with Google Workspace and/or Microsoft Office; experience with donor databases or CRM systems is a plus, willingness to learn and utilize other tech platforms •Operational familiarity with film, television, digital media, or production workflows is helpful but not required. •Excited to support team, get to know partners and drive mission and growth of organization Compensation: •Health, dental and vision insurance + 401K with employer match Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!