Hiring: Construction Office Administrator-Chicago Company: Harmon Location: Bolingbrook, IL Job Posted Time: 2026-09-10 13:03:30 Employment Type: On-site About the job Experience: •5 years of administrative work experience. Required Skills: •This position is ideal for someone with construction or manufacturing office administration experience who is organized, detail-oriented, service-minded, and comfortable communicating with internal and external stakeholders at all levels. •Administrative and Process Support •Own and support weekly timekeeping and payroll processes for assigned employee groups or regions. •Assist with certified payroll, union traveler agreements, and payroll-related documentation as needed. •Manage project documents, filing, document organization, project closeouts, and related administrative records. •Support project managers with RFIs, submittals, monthly billing forms, bid credits, insurance certificates, change orders, and project setup activities. •Assist with OCCIP/CCIP program setup and certificate of insurance tracking to support compliance. •Coordinate new hire and rehire processing, orientation paperwork, and onboarding documentation. Qualifications: •High school education or equivalent. •Minimum of 5 years of administrative work experience. •Operational familiarity with safety, compliance, employee records, or project administration processes. •Strong attention to detail and ability to manage multiple priorities. •Demonstrated capacity to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners. •Strong time management skills and ability to meet deadlines with urgency. •Demonstrated capacity to handle confidential information with discretion and sound judgment. •High level of professional integrity, honesty, and personal credibility. •The Successful Candidate Will Be Someone Who Can •Collaborate effectively with peers, leaders, and cross-functional partners. Compensation: •Competitive benefits and rewards package •Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!