Hiring: Administrative Support Specialist – Cancer Center Administration Company: Stony Brook Medicine Location: Stony Brook, NY Job Posted Time: 2026-09-12 13:20:07 Employment Type: Full-time Target Skills & Keywords : CV, Microsoft Excel, Microsoft Office About the job Required Skills: •Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance. •Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements. •Assis the Administrative Manager with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc. •Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc •Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories. •The selected candidate will be required to travel within the campus environment including MART, Hospital, HSC and West Campus and attend offsite Symposiums and Retreats as needed. Qualifications: •Administrative experience working for executive leadership in an academic or research environment. Experience with financial functions including accounts payable, ordering and reimbursements. Demonstrated experience in handling administrative functions with independence and accountability. •Resume/CV should be included with the online application. •Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. •All Hospital positions may be subject to changes in pass days and shifts as necessary. •This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. •Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* •Complete electronic reference check with a minimum of three (3) professional references. •Successfully complete a 4 panel drug screen* Compensation: •$49,816 - $60,724 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!