Hiring: Administrative Coordinator, University Life - Space & Events Company: University of Pennsylvania Location: Philadelphia, PA Job Posted Time: 2026-09-16 19:13:03 Target Skills & Keywords : Accessibility, CV, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Risk Management About the job Experience: •3-5 years experience with administrative support. •5 years experience with administrative support. Required Skills: •Coordinates recurring departmental administrative processes, meetings, correspondence, requests, and workflows. Tracks deadlines, approvals, follow-up activities, and administrative requirements to support timely and consistent departmental operations. •Supports purchasing, procurement, invoice, expense, and related administrative processes in coordination with the Manager and Financial Coordinator. Prepares documentation, tracks requests and transactions, and assists employees with established university business procedures. •Provides administrative assistance across departmental service areas and connects employees with appropriate information, resources, systems, and processes. Supports onboarding, internal coordination, organizational activities, and recurring departmental needs. •Responds to inquiries and routes requests to appropriate departmental or university resources. Identifies recurring administrative challenges and develops tools, templates, documentation, and workflow improvements that increase consistency and reduce repetitive administrative work. Qualifications: •High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Associate's degree preferred. •Strong customer service orientation and interpersonal skills. •Demonstrates initiative and self-motivation and ability to work independently and communicate effectively. •Excellent knowledge of Microsoft Office suite of applications (Word, PowerPoint, Excel, and Access), e-mail (Outlook), web browsers (Explorer). •Able to work in a fast-paced environment. Ability to multitask. Detailed oriented. •A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed. •5 to 7 years of experience or equivalent combination of education and experience is required. Associate's degree preferred. •7 years of experience or equivalent combination of education and experience is required. Associate's degree preferred. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!