Hiring: Administrative Associate Company: Vanguard Location: Malvern, PA Job Posted Time: 2026-09-10 10:16:19 Employment Type: Hybrid About the job Required Skills: •Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants. •Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary. •Orders and inventories department office supplies as needed. Monitors expenditures. •Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials. •Maintains calendar for department. •Follows established procedures and guidelines, with limited opportunity to exercise independent judgement. •Participates in special projects and performs other duties as assigned. Qualifications: •Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting. •High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred. •Vanguard is not offering visa sponsorship for this position. •To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. Compensation: •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!