Hiring: Administrative Associate Company: Vanguard Location: Malvern, PA Job Posted Time: 2026-09-03 10:16:19 Employment Type: Hybrid About the job Required Skills: •Calendar Management •Proactively manage a complex and ever-changing executive calendar, anticipating and resolving conflicts before they arise. •Independently prioritize and deconflict meetings based on business needs and leadership priorities. •Optimize the leader's time by balancing strategic initiatives, operational responsibilities, and key stakeholder engagements. •Organize and coordinate leadership meetings, town halls, offsites, and other events, including logistics, catering, and attendee management. •Ensure meetings are purposeful, well-planned, and aligned with organizational objectives. •Schedule meetings efficiently across different campus buildings, ensuring appropriate travel time, room availability, technology, and attendee logistics. •Plan and execute domestic and international travel arrangements, including required documentation, visas, and itineraries. Qualifications: •Proven experience supporting senior leaders in a large, matrixed organization. •Exceptional calendar management and prioritization skills, with the ability to proactively make decisions and manage competing demands. •Strong executive presence, maturity, discretion, and professionalism. •Demonstrated capacity to remain calm, composed, and solutions-oriented in a fast-paced environment. •Demonstrated ability to understand organizational priorities and navigate complex leadership dynamics. •Highly organized with exceptional attention to detail and follow-through. •Self-directed, focused, and able to maintain productivity despite frequent interruptions and changing priorities. •Excellent communication, relationship-building, and problem-solving skills. •Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools including Teams, SharePoint, and Copilot. •A proactive, strategic thinker who consistently looks ahead, exercises sound judgment without needing detailed direction, and provides a steady, dependable presence while supporting senior leadership. Compensation: •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!