Hiring: Administrative Assistant Company: NBCUniversal Location: Universal City, CA Job Posted Time: 2026-09-10 13:11:35 Employment Type: Hybrid Target Skills & Keywords : Epic Systems, Microsoft Excel, Microsoft PowerPoint About the job Experience: •1+ years of experience supporting an executive Required Skills: •Responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required. •Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance •Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills •Compiles meeting agendas for weekly team meetings as well as other key meetings •Coordinates travel schedules and arrangements, collects required travel documentation •Establishes and maintains positive relationships with internal and important external clients •Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card •Proactively manages meetings and presentation logistics (in person, hybrid or virtual) Qualifications: •Proficient in Microsoft Word, Excel, PowerPoint , Keynote and Photoshop •High degree of professionalism and the ability to interface well with Senior Level management •Bachelor’s degree •Strong attention to detail & assertive communication skills •Strong organizational, interpersonal and communications skills •Self-motivator with proactive attitude and detail orientation •Adept at working in a fast-paced environment with the ability to multi-task •Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments •Demonstrated capacity to work independently and show a very strong sense of initiative and intuition •An expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties Compensation: •$47,500 - $60,000 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!