Hiring: Administrative Assistant Project Coordinator Company: Thales Location: Austin, TX Job Posted Time: 2026-09-16 18:23:12 Employment Type: Remote Target Skills & Keywords : Confluence, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Regulatory Compliance About the job Experience: •2 years of related administrative, project coordination, or operational support experience Required Skills: •This role also supports communication and coordination across teams and assists with Sales Order tracking related to customer equipment and project needs. You will help coordinate hardware orders with our warehouses to keep the team and our customers adequately supplied as needed. •The Project Coordinator reports to the Projects and Services Administration Team Manager and contributes to the overall efficiency and organization of project operations and administrative activities. Qualifications: •Enter and process a regular volume of Sales Orders and monitor status through delivery completion •Support multiple projects and priorities simultaneously in a fast-paced environment •Coordinate with leadership and internal teams to support scheduling, priorities, and project-related needs •Attend meetings and workshops as requested and provide administrative support, including meeting notes, action item tracking, and coordination of follow-up activities •Liaise with Project Managers, Customer Services and Smartwarehousing teams to place internal orders and facilitate delivery •Prepare, edit, and maintain presentations, reports, spreadsheets, letters, and other business communications •Manage calendars and assist with meeting scheduling and conflict resolution •Support assigned leaders and project teams with administrative coordination activities •Compile and organize materials for upcoming meetings and project discussions •Support customer onsite meetings, project events, and team activities as needed Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!