Hiring: Administrative Assistant Company: InterSystems Location: New York, United States Job Posted Time: 2026-09-10 13:09:32 Employment Type: Full-time / On-site Target Skills & Keywords : Microsoft Excel, Microsoft Office, Microsoft PowerPoint About the job Experience: •5+ years of office administrative experience Required Skills: •Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. •Assist with onboarding employees including ordering equipment and organizing workspaces. •Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. •Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. •Manage office vendors including maintenance, janitorial, and other service providers. •Scan, organize, and distribute incoming mail; manage outgoing mail. •Maintain and organize digital files and records, ensuring easy access and efficient data management. •Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors. Qualifications: •3-5+ years of office administrative experience Compensation: •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!