Hiring: Administrative Assistant Company: The Voleon Group Location: New York, NY Job Posted Time: 2026-09-12 12:46:02 Employment Type: Remote Target Skills & Keywords : AI, Agile, Confluence, Jira, Machine Learning, Microsoft Excel, Microsoft PowerPoint, Project Management About the job Experience: •3+ years of experience in administrative support; experience with technology leaders preferred Required Skills: •Provide proactive administrative support to senior executives (Legal and Compliance leaders), acting as a trusted partner and point of contact •Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs •Coordinate domestic and international travel and handle related expense reporting •Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering •Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team •Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency •Handle confidential and non-routine information with the utmost care and discretion •Provide responsive assistance to colleagues, clients, and vendors as requested Qualifications: •Proven experience supporting multiple senior executives in both in-person and remote environments •Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail •Excellent written and verbal communication skills; professional, clear, and courteous in all interactions •Meticulous attention to detail and accuracy •Demonstrated capacity to manage tasks independently, prioritize effectively, and adapt to changing demands •Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment •Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus •Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed •Bachelor’s degree (preferred but not required) •Authorized to work in the United States Compensation: •$70,000 - $80,000 / year Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!