Hiring: Administrative Assistant - Los Angeles Company: Willkie Farr & Gallagher LLP Location: Los Angeles, CA Job Posted Time: 2026-09-10 13:13:13 Employment Type: Hybrid Target Skills & Keywords : Microsoft Office, Microsoft PowerPoint, Zoom About the job Experience: •5 years’ experience providing administrative support to litigation attorneys in a law firm. Required Skills: •Manage complex attorney calendars; coordinate deadlines, filings, and follow-up reminders. Balance multiple concurrent matters and execute scheduling and logistics with precision. Greet clients and visitors, escort them to the appropriate location, and ensure a professional, welcoming experience. •Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff. •Provide administrative support: draft/ proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices. •Process expenses and ensure timely and accurate entry. •Arrange travel and meetings, including calls and calendar appointments and meeting materials •Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking. •Partner cross-functionally with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs. •Assist with onboarding for new attorneys and staff, including scheduling and materials preparation. Qualifications: •3–5 years’ experience providing administrative support to litigation attorneys in a law firm. •Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint. •Proficiency in all firm technology including Cisco Jabber, Zoom, Intapp and iManage; adapts quickly to new technologies. •Strong written and verbal communication and professional client service skills across all levels of firm personnel. •Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment and anticipates needs effectively. •Works independently and collaboratively; handles pressure and shifting priorities. •Demonstrated discretion and sound judgment with sensitive and confidential information. •Demonstrated capacity to sit at a desk most of the working day and walk short distances. •Needs manual dexterity, speed and accuracy in handling office equipment. •Demonstrated capacity to work efficiently and accurately in an atmosphere of frequent interruption. Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!