Hiring: Administrative Assistant Company: CAPTRUST Location: Charlotte, NC Job Posted Time: 2026-09-16 13:46:48 Employment Type: Remote Target Skills & Keywords : Microsoft Excel, Microsoft Office About the job Experience: •2 years of relevant experience and/or training, or equivalent combination of education and experience Required Skills: •Greet clients and visitors with courtesy and enthusiasm •Answer a high volume of phone calls with a welcoming and positive demeanor; ensure phone calls are redirected to the appropriate team member •Scan documents for electronic storage; assist with movement of documents into electronic systems (Compliance) •Assist in scheduling, confirming tasks, activities, and appointments •Prepare and clean conference rooms for meetings •Maintain orderly and clean lobby, front desk, conference rooms, and breakroom •Provide general office support including copying, faxing, filing, and creating documents •Interface directly with firm management to maintain sufficient levels of office and janitorial supplies, postage, stationery, and conference room refreshments, re-ordering or purchasing as necessary Qualifications: •College degree preferred, or a minimum of 2 years of relevant experience and/or training, or equivalent combination of education and experience •Excellent written and verbal communication skills •Proficient in Concur and SharePoint preferred, but not required •Proficient in MS Office (Word, Excel, Outlook, Power Point) •Impeccable ability to maintain confidentiality and integrity; serve clients with the highest professionalism, and maintain a strong commitment to provide quality service •Prompt and effective follow-up; deadline focused •Energetic, eager to learn, willing to cooperate •Self-motivated with ability to work both independently, and under direction, to create a positive experience for clients, team members, strategic partners, and vendors •Be a model of hard work, timeliness, positive attitude, support of team, and support of the firm’s values and mission •Able to manage and get along with diverse personalities Compensation: •Flexible work environment (work from home / hybrid options) Interested candidates, please apply directly through the job posting on company's career page or try via AI auto apply on this platform. Don't miss this opportunity to join a forward-thinking team!